Virginia Tech departments agreeing to host an international delegation/visitor on campus must take the following steps to plan their visits and ensure that the visit is approved and in compliance.
Step 1: Complete and submit the Non-Immigrant Export Compliance Questionnaire along with Foreign Nationals' CVs/Resumes to the Office of Export and Secure Research Compliance (OESRC). Two options are available: 1) online submittal or 2) completion and submittal of the paper form. Detailed information regarding this process can be found on the OESRC website.
Step 2: If an invitation letter is required for the delegation, departments are allowed to issue invitation letters only after receiving clearance from OESRC. OESRC includes a template of the invitation letter when sending the departments an approval email. The Invitation Letter Template may also be found here.
Step 3: Departments paying an honorarium and/or planning to reimburse expenses for a visitor, need to contact Kimberly Myers at 540-231-7586 prior to the visit to receive the proper forms to be completed and submitted.
Step 4: Departments whose delegations include a president, dignitary, or other high-level official or departments requesting an MOU ceremony or meetings with the Virginia Tech president, provost, vice president for Outreach and International Affairs and/or associate vice president for international affairs need to complete and submit the Request for Administrator Meetings for International Visitors Form VPOIA-001.
International Support Services: The office of International Support Services provides assistance with regard to Foreign Nationals, International Agreements, Phi Beta Delta to name a few. For a complete list of their services, please visit the International Support Services website.