Virginia Tech departments agreeing to host an international delegation/visitor on campus must take the following steps to plan their visits and ensure that the visit is approved and in compliance.
Step 1: Complete and submit the Non-Immigrant Export Compliance Questionnaire along with Foreign Nationals' CVs/Resumes to the Office of Export and Secure Research Compliance (OESRC). Two options are available:1) on-line submittal or 2) completion and submittal of the paper form. Detailed information regarding this process can be found on the OESRC website.
Step 2: After OESRC has cleared the delegation, if an invitation letter is required for the delegation, contact International Support Services (ISS) to obtain an official invitation letter. ISS will issue an invitation letter and send it to the Virginia Tech hosting department/faculty; or have it available for pick up. PLEASE NOTE: All invitation letters must be issued by ISS. Colleges, departments, institutes, centers, etc. may not issue invitation letters.
Step 3: Departments paying an honorarium and/or planning to reimburse expenses for a visitor, need to contact Janet Kunz (firstname.lastname@example.org/ (540) 231-3754) prior to the visit to receive the proper forms to be completed and submitted.
Step 4: Departments whose delegations include a President, Dignitary or high-level official; or departments requesting an MOU ceremony or meetings with the VT President, Provost, Vice President for Outreach and International Affairs (OIA) and/or Associate Vice President for International Affairs need to complete and submit the Request for Administrator Meetings for International Visitors; form VPOIA-001.
International Support Services: The office of International Support Services provides assistance with regard to Foreign Nationals, International Agreements, Phi Beta Delta to name a few. For a complete list of their services, please visit the International Support Services website.